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Apr 18, 2026

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Last updated

Privacy Policy.

SchoolBase respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, store, and protect information when you visit our website or use our services.

By using our website, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect personal and non-personal information in the following ways:

a. Information you provide directly:

You may choose to provide information such as your name, email address, phone number, organization name, and any other details you submit through contact forms, sign-up forms, emails, or other communications with us.

Where relevant, we may also collect billing or payment-related information in connection with subscriptions, purchases, or other service transactions.

b. Information we collect automatically:

When you visit our website, we may automatically collect certain technical and usage information. This may include your IP address, browser type, device information, operating system, pages visited, referring URLs, and general interactions with the website.

We may also collect information through cookies and similar technologies to help us understand usage patterns and improve website performance.

2. How We Use Your Information

We use your information to:

  • operate, maintain, and improve our website and services

  • respond to inquiries, requests, or support needs

  • communicate with you about service updates, account matters, or other relevant information

  • personalize and improve website content, functionality, and user experience

  • send updates, newsletters, or promotional communications where permitted and, where required, with your consent

  • maintain security, detect misuse, and protect our systems

  • comply with legal, regulatory, or contractual obligations

3. Cookies and Similar Technologies

Our website may use cookies and similar technologies to support functionality, analyze traffic, and improve user experience.

These technologies may be used to:

  • remember preferences and settings

  • measure website performance and usage

  • improve content and functionality

You can control or disable cookies through your browser settings. Please note that disabling cookies may affect the functionality of certain parts of the website.

4. Data Sharing & Disclosure

SchoolBase does not sell, rent, or trade your personal information.

We may share information in limited circumstances, including:

  • with service providers who help us operate our website, systems, or services

  • where required to comply with applicable law, regulation, legal process, or lawful request

  • where necessary to protect our rights, property, safety, users, or operations

  • in connection with a business transaction such as a merger, acquisition, restructuring, or sale of assets, if applicable

Any third-party service providers we use are expected to handle information securely and only for authorized purposes.

5. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including to provide services, comply with legal obligations, resolve disputes, and enforce agreements.

6. Security

We use reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, loss, misuse, disclosure, alteration, or destruction.

However, no method of transmission over the internet and no method of electronic storage can be guaranteed to be completely secure. While we take reasonable steps to protect your information, we cannot guarantee absolute security.

7. Your Rights

Depending on your location and the laws that apply to you, you may have certain rights regarding your personal information. These may include the right to:

  • request access to the personal information we hold about you

  • request correction of inaccurate or incomplete information

  • request deletion of your personal information

  • withdraw consent to certain communications

  • request a copy of your personal information, where applicable

To make a privacy-related request, please contact us at info@schoolbase.ca

8. Third-Party Services and Links

Our website may contain links to third-party websites, tools, or services. We are not responsible for the privacy practices, content, or policies of those third parties. We encourage you to review their privacy policies before providing any personal information.

9. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes to our services, practices, or legal obligations. When we do, we will post the updated version on this page and update the effective date above.